Use this form to document Safe Work Procedures for hazardous activities and processes. The information in your Safe Work Procedure (SWP) should be supported by a risk assessment.

List the Hazards and Risk Controls as per Risk Assessment

List Resources Required

Including personal protective clothing, chemicals and equipment needed.

• PPE - GENERAL LABORATORY WORK (MINIMUM):
  - Safety glasses or goggles (as indicated by door signage)
  - Closed-toe shoes (mandatory in all laboratories)
  - Long trousers (no shorts or skirts above knee)
  - Laboratory coat (recommended, mandatory when indicated)
• PPE - TASK-SPECIFIC (WHEN REQUIRED):
  - Laser safety eyewear (specific wavelength and optical density for laser class)
  - Chemical-resistant gloves (nitrile, latex, or as specified by SDS)
  - Heat-resistant gloves (for handling hot components)
  - Cut-resistant gloves (for handling sharp metal components - not during optical alignment)
  - Face shield (for chemical handling or high-risk laser work)
• PROHIBITED ITEMS:
  - Reflective jewellery (watches, rings, bracelets) near active optical setups
  - Loose or flowing clothing near moving equipment
  - Open-toe shoes, sandals, thongs
  - Shorts or skirts above knee length
• EQUIPMENT AND MATERIALS AVAILABLE IN LABORATORIES:
  - Optical benches and breadboards
  - Mounting hardware and adjustment tools
  - Alignment tools (beam viewing cards, IR viewers, cameras)
  - Translation and rotation stages
  - Optical components (mirrors, lenses, beam splitters, filters)
  - Light sources and laser systems (equipment-specific RAs apply)
  - Measurement and diagnostic equipment
  - Computer workstations for equipment control
• REQUIRED FOR SAFE OPERATION:
  - Equipment-specific manuals and documentation
  - Safety Data Sheets (SDS) for chemicals in use
  - Equipment-specific RA/SWP documents
  - Sign-in logs and supervision records
  - Incident report forms (RiskWare access)
• SAFETY EQUIPMENT - FIRE SAFETY (must be present and accessible):
  - Fire extinguishers in various laboratory areas: dry powder (ABE) for general fires; CO2 for electrical fires - know location nearest to your work area
  - Emergency exit routes clearly marked
  - Fire alarm pull points accessible
• SAFETY EQUIPMENT - FIRST AID AND EMERGENCY RESPONSE:
  - First aid kit on same level (near parents room, outside laboratories)
  - Portable eyewash stations in Rooms 121D and 218G (fibre fabrication labs)
  - Emergency eyewash stations (building facilities)
  - Emergency contact numbers displayed
  - Building evacuation assembly points marked
• SAFETY EQUIPMENT - ROOM-SPECIFIC SYSTEMS:
  - CO2 sensor and alarm in Room 116B
  - Laser interlocks on applicable laboratory doors
  - Emergency stops on motorised equipment
  - Spill kits for chemical emergencies
• VENTILATION/ENVIRONMENTAL CONTROLS:
  - Building HVAC system provides general ventilation
  - Room 116B: temperature control via air recirculation with CO2 monitoring
  - Local exhaust ventilation or fume cupboards for chemical work (as specified in Chemical Handling RA/SWP)
  - 3D printer room (116C) has dedicated ventilation
  - Some laboratories may have additional air purification or filtration

Step by Step Instructions for Undertaking the Task

1. BEFORE STARTING - CRITICAL ACCESS REQUIREMENTS (you MUST meet these requirements before accessing SAIL laboratories):
2. Complete SAIL Lab General Local Induction:
   - Delivered by authorised assessor (see Staff Approved to Assess Competence)
   - Covers all hazards and controls in this SWP
   - Includes emergency procedures and location familiarisation
   - Sign-off required on competency sheet
3. Swipe card access granted ONLY after:
   - Induction completed and signed off
   - Supervisor approval obtained
   - Access added to authorised users list
   - Your name appears on door signage (if applicable)
4. Additional requirements for laser work:
   - Laser Operator Certificate completed
   - Certificate uploaded to Faculty “My Inductions Dashboard”
   - Equipment-specific laser RA/SWP reviewed and signed off
5. Undergraduate students MUST:
   - Complete all above requirements PLUS
   - Have designated supervisor assigned
   - Never work unsupervised - supervisor must be physically present in laboratory
   - Sign in/out with supervisor for each session
6. Equipment-specific requirements:
   - Read and understand equipment-specific RA/SWP before use
   - Complete equipment-specific training and competency assessment
   - Be listed on authorised users list for that equipment
7. PRE-ACCESS CHECKS (EVERY TIME YOU ENTER A LABORATORY):
8. Check door signage before entering:
   - Read hazards listed on authorised entry sign
   - Note required PPE for the laboratory area
   - Check for laser warning signs or active laser indicators
   - If laser interlock system present, check status before opening door
9. If laser interlock is active (laser in use inside):
   - Do NOT open door without permission from person operating laser
   - Knock or call to alert people inside
   - Wait for laser to be shut down or made safe before entering
   - Never bypass or defeat interlocks
10. Don appropriate PPE before entering:
    - Safety glasses (as required by door signage)
    - Closed-toe shoes (verify before entering)
    - Laboratory coat if required
    - Any additional PPE indicated on door signage
11. Enter laboratory and perform visual sweep:
    - Look for any obvious hazards (spills, damaged equipment, trip hazards)
    - Check for unusual smells (chemical leaks, burning, smoke)
    - Listen for unusual sounds (alarms, equipment malfunctions)
    - If anything unusual: report to supervisor before proceeding
12. Room 116B specific checks (CRITICAL):
    - Check CO2 alarm is functional (green status light)
    - NEVER close door if you are working in the room
    - If door must be closed for temperature control: evacuate room
    - Only access briefly to check equipment if door closed
    - If alarm sounds: evacuate immediately
13. For undergraduate students:
    - Locate your supervisor and sign in for the session
    - Supervisor must acknowledge your presence
    - Supervisor must remain in laboratory throughout your session
    - Never commence work until supervisor present
14. SETTING UP YOUR WORKSPACE:
15. Select appropriate work area:
    - Choose optical bench or workspace suitable for your task
    - Ensure adequate space for equipment and safe working
    - Check area is clean and clear of obstructions
    - Verify adequate lighting for your task
16. Inspect work area:
    - Check optical bench surface is clean and undamaged
    - Verify mounting holes and slots are not blocked
    - Check for any existing equipment or experiments
    - If area occupied: coordinate with other users or select different area
17. Gather required equipment and materials:
    - Collect only what you need for current task
    - Check equipment condition before use
    - Report any damaged equipment immediately
    - Keep work area organised and uncluttered
18. Set up power and utilities:
    - Visually inspect power cords and plugs before connecting
    - Check for damage, exposed wires, or loose connections
    - If damaged: DO NOT USE - tag as defective and report
    - Do not overload power points
    - Use power strips/boards with overload protection
    - Route cables to avoid trip hazards (along walls, under benches, or use cable protectors)
19. Prepare for optical/laser work:
    - Remove reflective items (watches, jewellery, lanyards, ID badges)
    - Ensure hair is tied back if working near moving equipment
    - Remove or secure loose clothing
    - Position yourself comfortably (adjust chair height, bench access)
20. Chemical handling preparation (if applicable):
    - Consult Chemical Handling RA/SWP
    - Review Safety Data Sheets (SDS) for chemicals in use
    - Verify adequate ventilation or access to fume cupboard
    - Gather appropriate PPE (chemical-resistant gloves, face shield if needed)
    - Prepare spill kit location (know where it is)
21. SAFE WORKING PRACTICES - GENERAL CONDUCT:
22. Maintain awareness:
    - Be conscious of others working nearby
    - Alert others before activating equipment that may affect them (bright lights, movement)
    - Respect active experiments and equipment in use
    - Ask before touching or adjusting others’ equipment
23. Housekeeping throughout work:
    - Keep work area tidy and organised
    - Return tools and equipment to storage when finished
    - Clean up spills immediately
    - Dispose of waste properly (see Clean Up section)
    - Do not block walkways, exits, or emergency equipment
24. Food and drink prohibition:
    - No food or drink in any laboratory area
    - No storage of food in laboratory refrigerators
    - Use designated eating areas (e.g., Room 121A breakout room)
    - Wash hands before eating after laboratory work
25. Mobile phone and electronic device use:
    - Keep phone on silent or vibrate to avoid disturbing others
    - Minimise phone use during laboratory work (stay focused)
    - No photography of others without permission
    - Some areas may prohibit phones near sensitive equipment
26. SAFE WORKING PRACTICES - OPTICAL WORK SAFETY:
27. Before activating any light source or laser:
    - Ensure area is clear of unnecessary personnel
    - Check beam path will not expose others
    - Alert others in area that you are activating a light source
    - Use lowest intensity possible for alignment
    - Have beam blocks or shutters ready
28. During optical alignment:
    - Never look directly into any beam or bright source
    - Use beam viewing cards, cameras, or power meters to visualise beams
    - Position work at or below sitting height where possible
    - Be aware of all potential specular reflection surfaces
    - Use beam dumps for unwanted beams
    - Work systematically to track all beam paths
29. Laser-specific safety (in addition to equipment-specific RA/SWP):
    - Verify laser safety eyewear is appropriate for wavelength and class
    - Wear laser safety eyewear as specified by equipment RA/SWP
    - Never bypass laser interlocks
    - Never point laser at persons or reflective surfaces
    - Use lowest power setting possible for alignment
    - Block beam when not actively aligning
    - Respect laser warning signs and restricted areas
    - If laser interlock trips: investigate cause before resetting
30. Managing specular reflections:
    - Remove watches, jewellery, and reflective accessories before optical work
    - Position mirrors and optical components carefully
    - Use anodised or black optical mounts to minimise stray reflections
    - Cover or remove unnecessary reflective surfaces from work area
    - Be conscious of beam path at eye level
    - Use protective barriers or curtains if reflections unavoidable
31. Working in low-light conditions:
    - Maintain adequate lighting for safe movement
    - Use red lighting for dark-adapted work (less disruptive to night vision)
    - Use torch or headlamp to navigate if needed
    - Allow time for eyes to adjust when entering/leaving dark areas
    - Never work alone in darkened laboratories
    - Ensure emergency exits remain visible
32. SAFE WORKING PRACTICES - ELECTRICAL SAFETY:
33. Before using electrical equipment:
    - Visual inspection of equipment, cords, and plugs
    - Check for damage, fraying, exposed wires
    - Verify equipment is test and tagged (current date sticker)
    - If damaged or out of test date: DO NOT USE - tag as defective
34. During electrical work:
    - Follow Electrical Safety RA/SWP for specific procedures
    - Never work on live circuits unless qualified and authorised
    - Turn off and unplug equipment before opening enclosures
    - Never use electrical equipment in wet conditions
    - Do not defeat interlocks or safety switches
    - Use RCD-protected circuits for high-risk equipment
    - Know location of emergency power shut-off
35. High voltage equipment (if applicable):
    - Additional training and authorisation required
    - Follow equipment-specific RA/SWP
    - Warning signs must be displayed
    - Restricted access to qualified personnel only
36. SAFE WORKING PRACTICES - CHEMICAL SAFETY:
37. Before using chemicals:
    - Follow Chemical Handling RA/SWP
    - Review Safety Data Sheets (SDS)
    - Verify adequate ventilation
    - Gather appropriate PPE
38. During chemical work:
    - Use minimum quantities necessary
    - Label all containers clearly (contents, date, name)
    - Never store in unmarked containers
    - Use fume cupboard for volatile or hazardous chemicals
    - Wear chemical-resistant gloves and safety glasses
    - Avoid skin contact - wash hands after handling
    - No naked flames near flammable solvents
    - Clean up spills immediately
39. Chemical storage:
    - Return chemicals to designated storage areas
    - Segregate incompatible chemicals
    - Store flammables in flammables cabinet
    - Keep containers closed when not in use
    - No storage on floor or blocking exits
40. SAFE WORKING PRACTICES - FIBRE OPTICS WORK (ROOMS 121D, 218G):
41. Sharps hazard from cleaved fibres:
    - Follow Fibre Optics Handling RA/SWP
    - Wear safety glasses during cleaving
    - Dispose of fibre offcuts immediately in sharps container
    - Never leave cleaved fibres on bench
    - Inspect hands and work area for fibre fragments
    - Portable eyewash readily accessible
42. SAFE WORKING PRACTICES - MANUAL HANDLING:
43. Before lifting or moving heavy items:
    - Assess load (weight, size, balance, grip points)
    - If over 15 kg or awkward: use mechanical aid (trolley, hoist) or get assistance
    - Plan route before lifting
    - Clear pathway of obstacles
44. Proper lifting technique:
    - Stand close to load
    - Bend knees, keep back straight
    - Grip firmly with whole hand
    - Lift smoothly using legs, not back
    - Keep load close to body
    - Do not twist - move feet to turn
    - Lower load carefully using same technique
45. Two-person lifts:
    - Communicate clearly (“ready, lift on three…”)
    - One person coordinates
    - Lift and move in unison
    - Both persons must be comfortable with the lift
46. Moving heavy optical tables or large equipment:
    - Steel-toe boots recommended
    - Minimum two persons
    - Use lifting equipment (jacks, trolleys)
    - Secure load before moving
    - Clear pathway completely
    - Move slowly and carefully
    - Watch for pinch points
47. SAFE WORKING PRACTICES - WORKING ALONE:
48. If you must work alone (avoid for high-risk tasks):
    - Inform supervisor or colleague of your plans
    - Provide expected duration and location
    - Keep mobile phone accessible
    - Check in periodically (text/call when leaving)
    - Do NOT conduct high-risk activities alone: Class 4 laser operation; working at height; handling large quantities of hazardous chemicals; entering confined spaces; any work with significant injury risk
49. Buddy system encouraged:
    - Work with colleague when possible
    - Especially for after-hours or high-risk work
    - Mutual monitoring and assistance
    - Faster emergency response if needed
50. SAFE WORKING PRACTICES - ATTENDANCE AND SUPERVISION:
51. Equipment left running unattended:
    - Generally prohibited unless equipment RA/SWP specifically allows it
    - If equipment can be left unattended: door signage or warning sign must indicate equipment running; emergency contact information displayed; regular check-ins scheduled; automatic shutdown or safety systems functional
    - Never leave Class 3B or 4 lasers running unattended
52. Undergraduate supervision:
    - Supervisor must be physically present in laboratory at all times
    - Supervisor responsible for student safety and conduct
    - Student must sign in/out with supervisor for each session
    - Supervisor verifies safe practices and provides guidance
53. COMPLETING WORK AND LEAVING THE LABORATORY:
54. Shutdown equipment:
    - Follow equipment-specific shutdown procedures
    - Turn off light sources and lasers
    - Power down electronics in proper sequence
    - Allow equipment to cool if necessary
    - Close protective covers or shutters
55. Secure optical setups:
    - If leaving setup overnight or longer: block all beams with shutters or beam blocks; label experiment with name, date, contact; note any hazards on label; cover sensitive components if needed (dust protection)
    - Do NOT leave Class 3B or 4 lasers unattended and powered
56. Return equipment and tools to storage:
    - Clean tools before returning
    - Check items back into inventory if required
    - Report any damaged or missing items
    - Leave communal areas tidy for next user
57. Clean work area:
    - Wipe down bench surface
    - Remove all personal items
    - Dispose of waste properly
    - Check floor area for dropped items or spills
    - Leave area as you found it (or better)
58. Chemical cleanup:
    - Return chemicals to designated storage
    - Ensure containers properly sealed and labelled
    - Dispose of chemical waste properly (hazardous waste system)
    - Remove contaminated PPE and dispose/clean appropriately
    - Wash hands thoroughly
59. Final checks before leaving:
    - Visual sweep of work area
    - All equipment powered off (unless specifically approved to run)
    - No trip hazards left in walkways
    - Lights appropriate for room status (on/off as per lab practice)
    - Emergency equipment accessible (not blocked)
60. Sign out:
    - If using sign-in/sign-out log: record departure time
    - Undergraduate students: sign out with supervisor
    - Note any issues or equipment defects in log
61. Exit laboratory:
    - Remove PPE (safety glasses can remain if worn in corridor)
    - Close door securely (do not prop open unless normal practice)
    - Wash hands before eating or leaving building
62. If last person leaving laboratory:
    - Ensure all equipment powered off (except approved equipment)
    - Check all lights appropriate for unoccupied state
    - Verify door will lock when closed (swipe card access)
    - Room 116B: verify door closed and CO2 system active
    - Notify security if working very late (after hours sign-out)
63. VISITOR MANAGEMENT:
64. If you are hosting a visitor:
    - Visitor must be signed in (visitor log or your supervision)
    - You are responsible for visitor safety
    - Brief visitor on hazards and safety rules
    - Provide appropriate PPE (safety glasses, closed-toe shoes required)
    - Visitor must remain with you at all times (supervised)
    - Visitor must not operate equipment unless specifically trained and authorised
    - Explain emergency procedures and exit routes
65. If you encounter an unknown visitor:
    - Politely ask if they need assistance
    - If unescorted: direct them to sign in or find their host
    - If suspicious or unwilling to identify: contact security or supervisor
    - Do not leave laboratory unattended with unknown visitors

Emergency Shutdown Procedures

• GENERAL EMERGENCY - STOP ALL WORK AND INITIATE EMERGENCY PROCEDURES IF:
  - Fire alarm sounds
  - Fire or smoke detected
  - Equipment malfunction or unusual sounds/smells
  - Safety system failure (interlock, emergency stop, alarm)
  - CO2 alarm sounds in Room 116B
  - Any injury occurs
  - Chemical spill beyond immediate cleanup capability
  - Electrical shock or arc flash
  - Any unsafe condition you cannot immediately correct
• BUILDING FIRE ALARM (EVACUATION):
  Upon hearing fire alarm:
  - STOP all work immediately
  - Do NOT shut down equipment (leave as is unless you caused fire)
  - Do NOT collect belongings
  - Assist anyone needing help (but do not endanger yourself)
  Exit building:
  - Use nearest emergency exit (never use lifts)
  - Follow exit signs
  - Close doors behind you (do not lock)
  - If smoke present: stay low, test doors for heat before opening
  If exit route blocked:
  - Use alternative exit
  - If trapped: close door, seal gaps with cloth, signal for help from window
  Proceed to assembly point:
  - Go directly to designated assembly point (as marked in building)
  - Report to fire warden
  - Account for all persons under your supervision (undergraduates, visitors)
  - Provide information to fire warden if you have knowledge of fire location
  Do NOT re-enter building:
  - Wait for all-clear from emergency services or fire warden
  - Do not go back for belongings
  - Remain at assembly point until accounted for
• EQUIPMENT EMERGENCY SHUTDOWN:
  If equipment malfunctions or operates abnormally:
  - Press emergency stop button if available
  - Turn off power switch/circuit breaker if safe to do so
  - Unplug equipment if necessary and safe
  - Do NOT attempt to fix or troubleshoot while powered
  Secure the area:
  - Move people away from immediate hazard
  - Block access to equipment if needed
  - Post warning sign if leaving area unattended
  Report and document:
  - Report to supervisor immediately
  - Tag equipment as defective (lockout/tagout)
  - Complete incident report if safety-related
  - Do NOT use equipment until inspected and cleared by supervisor
• ROOM 116B CO2 ALARM:
  If CO2 alarm sounds:
  - Evacuate room immediately
  - Do NOT delay to shut down equipment
  - Close door behind you
  - Restrict access to room
  Alert supervisor:
  - Contact Chris Betters, Sergio Leon-Saval, Barnaby Norris, or Julia Bryant immediately
  - Notify building manager
  - Await confirmation that CO2 levels normal before re-entry
  If someone shows CO2 exposure symptoms (headache, dizziness, confusion, rapid breathing):
  - Remove person from room to fresh air immediately
  - If unconscious: call 000 immediately
  - Monitor breathing and consciousness
  - Keep person calm and still
  - Seek medical attention for moderate/severe symptoms
  After alarm clears:
  - Supervisor or building manager must verify system operational
  - Investigate cause (door closed, sensor malfunction, ventilation failure)
  - Complete RiskWare incident report

Emergency Procedures for Fires, Spills or Exposure to Hazardous Substances

• FIRE EMERGENCY - SMALL, CONTAINED FIRE (waste bin, small electrical):
  Alert others and assess:
  - Shout “Fire!” to alert others in area
  - Assess: can it be safely extinguished? Is appropriate extinguisher available? Do you have clear escape route?
  If safe to fight fire:
  - Send someone to activate fire alarm and call 000
  - Locate appropriate fire extinguisher: dry powder (ABE) - general purpose, most fires; CO2 - electrical fires, electronics; water - paper/wood only (NEVER on electrical or chemical fires)
  - Check pressure gauge in green zone
  - PASS method: Pull pin, Aim at base of flames (not flames themselves), Squeeze handle, Sweep side to side
  If fire does NOT extinguish immediately:
  - EVACUATE - do not continue fighting
  - Close door behind you (do not lock)
  - Activate fire alarm if not already done
  - Proceed to assembly point
• FIRE EMERGENCY - LARGE OR SPREADING FIRE:
  - Evacuate immediately
  - Close doors (do not lock)
  - Activate fire alarm (break glass at pull point)
  - Call 000 (Emergency Services)
  - Notify fire warden
  - Proceed to assembly point
  - Do not re-enter building
• CHEMICAL SPILL - SMALL (<500 mL, NON-HAZARDOUS):
  - Alert others in area
  - Ventilate if safe (open doors/windows, turn on extraction)
  - Don appropriate PPE (gloves, safety glasses, lab coat)
  - Use spill kit to absorb and contain: surround spill with absorbent material; work from outside toward centre; pick up saturated absorbent carefully
  - Place contaminated materials in chemical waste bag
  - Clean area with appropriate cleaning agent
  - Dispose of waste via hazardous waste system
  - Report spill to supervisor
• CHEMICAL SPILL - LARGE OR HAZARDOUS CHEMICAL:
  - Evacuate area immediately
  - Alert supervisor: Chris Betters, Sergio Leon-Saval, Barnaby Norris, or Julia Bryant
  - Call University Security: [Insert number]
  - Close doors to contain vapours (do not lock)
  - Restrict access - post warning signs
  - Provide SDS to emergency responders
  - Do NOT attempt cleanup unless trained and equipped
  - Complete RiskWare incident report
• CHEMICAL EXPOSURE - EYE CONTACT:
  - Immediately flush eyes with water for 15-20 minutes
  - Use portable eyewash (fibre labs) or emergency eyewash station
  - Hold eyelids open during flushing - ensure water flows over entire eye surface
  - Remove contact lenses if possible during flushing
  - Continue flushing while someone calls for medical assistance
  - Seek medical attention (emergency department for corrosive chemicals)
  - Bring SDS to medical facility
• CHEMICAL EXPOSURE - SKIN CONTACT:
  - Remove contaminated clothing immediately (cut off if necessary)
  - Flush affected area with water for 15-20 minutes
  - Use safety shower for large area contamination
  - Do NOT apply creams, ointments, or neutralising agents
  - Seek medical attention for: large contaminated area; persistent pain or redness; corrosive or highly toxic chemicals; any burns or blistering
  - Bring SDS to medical facility
• CHEMICAL EXPOSURE - INHALATION:
  - Move person to fresh air immediately
  - Loosen tight clothing
  - Keep person calm, still, and warm
  - If breathing difficulty: call 000 immediately
  - If breathing stops and you are trained: begin CPR
  - Provide SDS to emergency services
  - Seek medical attention for significant exposure
• CHEMICAL EXPOSURE - INGESTION:
  - Call 000 or Poisons Information Centre: 13 11 26 immediately
  - Do NOT induce vomiting unless directed by medical professional
  - Rinse mouth with water (do not swallow)
  - Do NOT give anything to drink unless directed
  - Keep person calm and monitor
  - Provide SDS to emergency services
• ELECTRICAL SHOCK:
  Person in contact with electrical source:
  - DO NOT TOUCH the person - you may be shocked
  - Turn off power at source if safe to do so (switch off equipment, pull plug if accessible, shut off circuit breaker)
  - If cannot turn off: use non-conductive object (dry wood, plastic) to separate person from source
  - Call 000 immediately
  After person separated from electricity:
  - Check responsiveness and breathing
  - If unconscious but breathing: place in recovery position, monitor
  - If not breathing and you are trained: begin CPR immediately
  - Continue CPR until help arrives or person recovers
  - Treat any burns (cool with water, cover with clean dressing)
  - Keep person still and warm
  - All electrical shocks require medical evaluation (delayed effects possible)
  Equipment isolation:
  - Tag equipment as defective; lockout equipment to prevent use
  - Report to supervisor and facilities immediately; complete incident report
  - Do NOT use until inspected by qualified electrician
• THERMAL BURNS:
  - Remove from heat source immediately
  - Cool affected area with running cool (not ice-cold) water for 20 minutes
  - Remove jewellery or tight clothing near burn (unless stuck to skin)
  - Do NOT burst blisters or apply creams/ointments
  - Cover burn with clean, non-fluffy material (cling film ideal)
  - Seek immediate medical attention if: burn larger than 20p coin (5 cm or more); burn on face, hands, feet, joints, or genitals; full thickness burn (white or charred skin); extensive blistering; victim is child or elderly; chemical or electrical burn; unsure of severity
• LASER EYE EXPOSURE (SUSPECTED):
  - Stop laser operation immediately
  - Move person away from laser area
  - Do NOT rub eyes
  - Record details: laser wavelength, class, power; estimated exposure duration; beam characteristics (direct, reflection, diffuse)
  - Seek immediate medical attention (even if no pain - retinal damage may not be immediately apparent)
  - For Class 3B or 4 lasers: go to hospital emergency department immediately
  - For Class 2 or 3R: arrange ophthalmological examination within 24 hours
  - Provide laser safety information to medical staff
  - Call supervisor immediately
  - Complete RiskWare incident report
  - Do NOT resume laser operation until incident reviewed
• INJURY REQUIRING FIRST AID:
  - Assess situation - ensure area safe
  - Call for first aider or trained personnel
  - First aid kit location: same level as laboratories, near parents room (outside laboratory areas)
  - For serious injuries: call 000 immediately
  - Provide comfort and reassurance
  - Do NOT move injured person unless necessary for safety
  After first aid treatment:
  - Complete first aid documentation
  - Report to supervisor immediately
  - Complete RiskWare incident report
  - Accompany to hospital or arrange transport if medical treatment required
  - Notify next of kin if serious injury
• EQUIPMENT MALFUNCTION:
  - Press emergency stop (if available)
  - Isolate power if safe to do so
  - Move people away from hazard
  - Do NOT attempt repairs
  - Tag equipment as defective (lockout/tagout)
  - Restrict access
  - Report to supervisor immediately
  - Complete incident report if safety-related
  - Equipment NOT used until inspected and cleared
• EMERGENCY CONTACTS:
  - Emergency Services (Fire, Ambulance, Police): 000
  - Poisons Information Centre: 13 11 26
  - University Security (after hours/weekends): [Insert number]
  - Chris Betters (Supervisor): [Insert number]
  - Sergio Leon-Saval (Supervisor): [Insert number]
  - Barnaby Norris (Supervisor): [Insert number]
  - Julia Bryant (Supervisor): [Insert number]
  - School of Physics Safety Officer: [Insert number]
  - Building Fire Warden: [Insert name and number]
  - First Aid Officers: [Insert names and contact details]

Clean Up and Waste Disposal Requirements

• DAILY HOUSEKEEPING - WORK AREA:
  - Wipe down optical bench or work surface
  - Return all tools and equipment to storage
  - Coil cables neatly (no trip hazards)
  - Remove personal items
  - Check floor for dropped components or debris
  - Leave area tidy for next user
• DAILY HOUSEKEEPING - LABORATORY GENERAL:
  - Keep walkways and exits clear
  - Return emergency equipment to proper location if moved
  - Do not block fire extinguishers or emergency equipment
  - Report any housekeeping issues to supervisor
• WASTE DISPOSAL - GENERAL WASTE:
  - Paper, packaging, non-contaminated materials
  - Use general waste bins
  - Recyclable materials in recycling bins (check local procedures)
• WASTE DISPOSAL - OPTICAL WASTE:
  - Broken optical components; damaged lenses, mirrors, filters
  - Package safely (prevent cuts from sharp edges)
  - Dispose in general waste unless chemically contaminated
• WASTE DISPOSAL - FIBRE OPTIC WASTE (ROOMS 121D, 218G):
  - Cleaved fibre ends are sharps
  - Dispose immediately in designated sharps containers
  - Never leave on bench or in general waste
  - Follow Fibre Optics Handling RA/SWP
• WASTE DISPOSAL - CHEMICAL WASTE:
  - Contaminated wipes, gloves, absorbent materials; used solvents and cleaning agents; expired or unwanted chemicals
  - Follow Chemical Handling RA/SWP
  - Use university hazardous waste system
  - Label clearly: contents, date, your name
  - Store in designated chemical waste area until collection
  - Never pour down sink unless specifically approved
• WASTE DISPOSAL - ELECTRICAL/ELECTRONIC WASTE:
  - Broken equipment, components, circuit boards, batteries
  - Do NOT dispose in general waste
  - Contact facilities for e-waste collection
  - Some components may contain hazardous materials
• WASTE DISPOSAL - METAL AND HARDWARE:
  - Screws, fasteners, small metal parts can be disposed in general waste if non-contaminated
  - Reusable items should be cleaned and returned to stock
• SPILL CLEANUP:
  - Water or non-hazardous liquids: clean immediately with absorbent material or mop; dry floor thoroughly; use “wet floor” sign if needed
  - Chemical spills: follow procedures in Emergency section; use spill kit for small spills; dispose of contaminated materials as hazardous waste
• LABORATORY CLEANLINESS STANDARDS - ACCEPTABLE:
  - Active experiments clearly labelled and contained
  - Cables managed (along walls, under benches, or protected)
  - Equipment on benches or proper storage (not floor)
  - Work surfaces generally clean
  - Exits and emergency equipment accessible
• LABORATORY CLEANLINESS STANDARDS - UNACCEPTABLE (REPORT TO SUPERVISOR):
  - Blocked exits or emergency equipment
  - Trip hazards (cables across walkways)
  - Food or drink in laboratory
  - Unlabelled chemicals or experiments
  - Spills left uncleaned
  - Equipment on floor creating hazards
  - Damaged equipment not tagged

References Used in the Development of This SWP

E.g. codes of practice.

• Work Health and Safety Act 2011
• Work Health and Safety Regulation 2017
• AS/NZS 2243.1:2005 Safety in laboratories - Planning and operational aspects
• AS/NZS 2243.2:2006 Safety in laboratories - Chemical aspects
• AS/NZS IEC 60825.1:2014 Safety of laser products - Equipment classification and requirements
• Risk Assessment RA-A28-SAIL-general-lab-safety (General Optical/Laser Lab Safety)
• Fibre Optics Handling RA/SWP (reference when developed)
• Chemical Handling RA/SWP (reference when developed)
• Electrical Safety RA/SWP (reference when developed)
• University of Sydney WHS policies and procedures
• University of Sydney Laboratory Safety Manual
• School of Physics Local Safety Procedures
• Building emergency and evacuation procedures
• Equipment manufacturer manuals and safety documentation

Competency Required

Qualifications, certificates, licensing, training — e.g. course or instruction.

• MANDATORY TRAINING 1 - SAIL LAB GENERAL LOCAL INDUCTION (must be completed before laboratory access):
  Duration approximately 1.5-2 hours (presentation + laboratory tour). Assessment method: attendance and participation in full induction session; demonstration of understanding through Q&A during session; practical demonstration (locate emergency equipment, identify door signage); no formal written test required; assessor must be satisfied trainee understands all safety-critical information.
• INDUCTION CONTENT - HAZARD AWARENESS:
  - Optical hazards (bright sources, specular reflections)
  - Laser hazards (general awareness - equipment-specific training separate)
  - Room-specific hazards (Room 116B CO2, fibre lab sharps)
  - Electrical hazards (240V equipment, visual inspections)
  - Chemical hazards (general awareness - specific training for chemical work)
  - Mechanical hazards (manual handling, moving parts)
  - Slips, trips, falls (cable management, housekeeping)
  - Fire hazards
• INDUCTION CONTENT - LABORATORY ACCESS AND CONDUCT:
  - Swipe card access system
  - Door signage (hazards, PPE requirements, authorised entry)
  - Undergraduate supervision requirements
  - Sign-in/sign-out procedures
  - Visitor management
  - Working alone policies
  - Housekeeping standards
  - No food/drink policy
• INDUCTION CONTENT - EMERGENCY PROCEDURES:
  - Building evacuation (fire alarm response)
  - Fire emergency (fighting small fires, when to evacuate)
  - Room 116B CO2 alarm response
  - Chemical spill response
  - First aid and injury response
  - Emergency contact numbers
  - Location of emergency equipment (extinguishers, first aid, eyewash)
  - Assembly points
• INDUCTION CONTENT - SAFE WORK PRACTICES:
  - Pre-access checks (door signage, PPE)
  - Setting up workspace safely
  - Optical work safety (avoiding direct beam exposure, managing reflections)
  - Cable management and trip hazard prevention
  - Manual handling techniques
  - Chemical handling basics (SDS, PPE, ventilation)
  - Equipment inspection (cords, test tags)
  - Leaving laboratory safely
• INDUCTION CONTENT - LABORATORY TOUR:
  - Walk through of laboratory areas (116B, 116C, 121A-D, 120, 218G-H-I)
  - Location of emergency equipment: fire extinguishers (types and locations); first aid kit (near parents room); portable eyewash stations (Rooms 121D, 218G); emergency exits and assembly points; emergency contact information displays
  - Room-specific features: Room 116B CO2 sensor and alarm; laser interlock systems; 3D printer room ventilation
  - Location of reference materials (RAs, SWPs, SDS)
• INDUCTION CONTENT - DOCUMENTATION AND REPORTING:
  - Incident reporting via RiskWare
  - Equipment defect reporting
  - When to report to supervisor
  - Maintaining training records
• MANDATORY TRAINING 2 - LASER OPERATOR CERTIFICATE (for laser work):
  Required for: all personnel working with lasers; all personnel working in areas where lasers are operated; anyone who may be exposed to laser radiation.
  Content: laser safety principles and regulations; laser classification system; biological effects of laser radiation; laser safety controls (engineering, administrative, PPE); laser safety eyewear selection and use; emergency procedures for laser exposure.
  Provider: external certified laser safety training provider, OR internal certified laser safety instructor (if available).
  Documentation: certificate must be uploaded to Faculty “My Inductions Dashboard”; copy provided to supervisor; valid indefinitely (unless changed by university policy).
  NOTE: Laser Operator Certificate is GENERAL laser safety awareness. Equipment-specific laser systems require ADDITIONAL training via equipment-specific RA/SWP.
• MANDATORY TRAINING 3 - EQUIPMENT-SPECIFIC TRAINING (before using any equipment):
  - Read equipment-specific RA/SWP thoroughly
  - Complete equipment-specific training (hands-on demonstration)
  - Competency assessment by authorised assessor
  - Sign-off on equipment-specific competency sheet
  - Name added to authorised users list for that equipment
  Examples: Bambu Lab H2D Laser Edition (RA-A28-SAIL-bambu-h2d, SWP-A28-SAIL-bambu-h2d); CMS Combiner Manufacturing System (RA-A28-SAIL-218G-3sae-cms, SWP-A28-SAIL-218G-3sae-cms); Form 3 printers; specific laser systems (Class 3B, Class 4); high voltage equipment; other specialised equipment
• MANDATORY TRAINING 4 - SPECIALIST ACTIVITY TRAINING (as applicable):
  - Fibre Optics Handling: required for fibre cleaving, splicing, handling; follow Fibre Optics Handling RA/SWP; training on sharps safety, disposal, eyewash use
  - Chemical Handling: required for use of solvents, adhesives, hazardous chemicals; follow Chemical Handling RA/SWP; training on SDS interpretation, PPE selection, spill response
  - Electrical Work: required for electrical repairs, modifications, high voltage work; follow Electrical Safety RA/SWP; may require formal electrical qualifications for some work
• COMPETENCY ASSESSMENT - THEORY COMPONENT (Q&A session or discussion covering):
  - Identification of hazards in SAIL laboratories
  - Understanding of door signage and PPE requirements
  - Emergency procedures (evacuation, fire, CO2 alarm)
  - Room 116B door closure prohibition
  - Undergraduate supervision requirements
  - When to report incidents or defects
  - Location of emergency equipment
• COMPETENCY ASSESSMENT - PRACTICAL COMPONENT (trainee demonstrates):
  - Ability to read and interpret door signage
  - Location of fire extinguisher nearest to work area (and type)
  - Location of first aid kit
  - Location of emergency exits and assembly points
  - Location of portable eyewash (if working in fibre labs)
  - Understanding of Room 116B CO2 hazard (if applicable)
  - Appropriate PPE for laboratory entry
• COMPETENCY ASSESSMENT - PASS CRITERIA:
  - Trainee demonstrates clear understanding of all safety-critical topics
  - Trainee can locate all emergency equipment
  - Trainee understands when and how to respond to emergencies
  - Trainee understands room-specific hazards relevant to their work
  - Assessor is satisfied trainee can work safely in SAIL laboratories
  If not yet competent: additional discussion and clarification; re-walk laboratory tour; reassess understanding; if significant gaps, schedule additional training session. Do NOT grant access until competent.
• ONGOING REQUIREMENTS - REFRESHER TRAINING:
  - Every 3 years for all laboratory users
  - Can be abbreviated refresher (1 hour) if no significant changes
  - Full re-induction if major changes to laboratories or procedures
  - Earlier refresher if: incident involving the person; unsafe practices observed; procedures significantly updated; extended absence from laboratories (>2 years)
• ONGOING REQUIREMENTS - OTHER:
  - Equipment-specific refreshers: as specified in equipment-specific RA/SWP (typically annually or when procedures updated)
  - Laser Operator Certificate: valid indefinitely (current university policy); re-certification required if policy changes
  - Continuous improvement: participate in safety meetings and discussions; report hazards and near-misses; contribute to procedure improvements; stay informed of safety updates
• RECORD KEEPING (training records maintained by supervisors):
  - Date of SAIL Lab General Local Induction; assessor name and signature
  - Laser Operator Certificate (copy or confirmation of upload to Faculty system)
  - Equipment-specific training dates and sign-offs
  - Refresher training dates
  - Authorised users lists (by equipment)
  Records retention: minimum 7 years (WHS regulation requirement); active personnel records updated regularly; training database or spreadsheet maintained; access to records for audits and compliance checks
• AUTHORISED ASSESSOR REQUIREMENTS (to be authorised as an induction assessor, staff must):
  - Have completed SAIL Lab General Local Induction themselves
  - Be thoroughly familiar with all SAIL laboratory areas and hazards
  - Understand emergency procedures and equipment locations
  - Have authority to grant laboratory access
  - Be competent in identifying unsafe practices
  - Be approved by laboratory management or School of Physics Safety Officer
  Additional authorised assessors may be added with approval from the listed supervisors.
• ASSESSMENT PROCESS (FOR ASSESSORS):
  1. Schedule induction session (allow 1.5-2 hours; ensure laboratory areas accessible for tour)
  2. Deliver induction content: present all required topics; conduct laboratory tour; demonstrate emergency equipment locations; discuss room-specific hazards relevant to trainee’s work; allow time for questions
  3. Assess competency: Q&A on safety-critical topics; practical demonstration (locate emergency equipment); verify understanding; identify gaps requiring additional training
  4. If competent: sign trainee off on sign-off sheet; add trainee to authorised users list; arrange swipe card access activation; provide trainee with copy of RA-A28-SAIL-general-lab-safety and SWP-A28-SAIL-general-lab-safety; inform trainee of additional requirements (Laser Operator Certificate, equipment-specific training)
  5. If not yet competent: provide additional training and clarification; schedule reassessment; do NOT grant access until competent
  6. Record keeping: maintain training record (name, date, assessor, outcome); update authorised users list; file signed competency sheet; track refresher training due dates
• AUTHORISED USERS LIST MAINTENANCE:
  - Maintained by laboratory supervisors
  - Updated when new users inducted and when users leave (access removed)
  - Reviewed annually to ensure current
  - Available for reference (who has access to which areas)
• DOCUMENT REVIEW SCHEDULE (this SWP must be reviewed):
  - Every 3 years (by February 2029)
  - After any serious incident in SAIL laboratories
  - When laboratory layouts or room uses change
  - When new hazards are identified
  - When procedures change significantly
  - When Australian Standards or university policies are updated
  - When specialist RAs/SWPs are developed (Fibre, Chemical, Electrical)
  Review process: supervisors review document for accuracy and completeness; consult laboratory users for feedback; update to reflect current practices and hazards; retrain all users if major changes implemented; issue new version and update sign-off sheets

Staff Approved to Assess Competence for This SWP

Chris Betters (Laboratory Supervisor), Sergio Leon-Saval (Laboratory Supervisor), Barnaby Norris (Laboratory Supervisor), Julia Bryant (Laboratory Supervisor)

SWP Sign Off Sheet

SWP name and version: General Optical and Laser Laboratory Safety - All SAIL Lab Areas (Version 1.0)

In signing this section the assessor agrees that the following persons are competent in following this SWP.

Competency sign-off is recorded on the printed copy of this SWP (use the Word/PDF download) or in the laboratory training register.

End of Safe Work Procedure

Related Documents

• Risk Assessment - Hazard identification and controls

Document Control